Office Coordinator

PUB334035

About this role: Office Coordinator

About this role: Office Coordinator

Introduction

We’re hiring an Office Coordinator for a 1-year contract with our client, one of the top performers in the pharmaceuticals industry. This position requires going to the office on a daily basis. It is a one-year contract with possibility of extension based on performance.

Responsibilities

  • Be expertise on (P2P) processes, and become P2P super user of the affiliate
  • Provide support to business users for P2P related issues/inquiries, such as vendor setup, PR and purchase order creation, issues resolution with vendor invoices processing, etc.
  • Summarize P2P issues/challenges and review with upper management on regular basis, and continuous seeking for process efficiency and improvements
  • General company hotline support
  • General office maintenance and support (visitor passes, office equipment maintenance, etc.)
  • Handle, sort, and distribute incoming mail; process and track outgoing mail
  • Office supplies management
  • Support with document retention activities including filing and scanning documents as needed
  • Handle purchase orders and process billing and payments for related service vendors
  • Responsible for rebate programs payment execution, including program/cover letter setup, verifying/consolidating documents for payment processing, sending payment requests, update the payment tracker and process reissue and void cheques requests
  • Some rebate cheques delivery (mainly direct programs) – prepare cover letters & backup
  • Management of rebate trackers
  • Main point of contact for rebate queries for rebate processing and vendor payment – manage Canada Operations mailbox

Requirements

Requirements

Requirements

  • Post-secondary degree or equivalent
  • Previous experience managing relationships across functions and geographies
  • Tech-savvy with previous experience with SAP, MS Office (Excel, Outlook, …)
  • Advanced ability to effectively communicate verbally (particularly during conflict management) and in writing
  • A go-getter, self-starter with positive attitude and fit with the company cultural pillars
  • A result driven team player able to work in and with a proactive team with a high degree of customer service focus
  • Excellent organizational and implementation skills and ability to prioritize tasks
  • Personal accountability and strong drive for execution and sense
  • Ability to define problems, collect data, establish facts, and draw valid conclusions

Benefits

Benefits

What We Offer

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a safe on-boarding process. With our industry insights and recruiter expertise, we are supporting projects and clients worldwide. With Brunel you gain experience and expertise, building on your skills and developing your career further.

Join the Brunel Family

Join the Brunel Family

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.

Start applying immediately

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume or up-to-date LinkedIn / Xing profile
Apply now

Any questions remaining?

Your consultant, Quynh Vo is happy to clarify anything about this vacancy. When reaching out, use the pub number:
PUB334035

Account manager

Quynh Vo
Brunel Canada - Calgary
q.vo@brunel.net

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